100% transparent pricing
Include Services
Add On
With our services, License management, Procurement & Portfolio management included, we guarantee savings
Platform Pricing
Starting from
5000$
€5 per employee / month
Estimated savings
5000$
Gartner benchmark: €3,000/year per employee, with 30% waste.
Intelligent Spend Management Platform
AI-driven insights to cut costs and optimize software spend.
Intelligent, actionable insights for cost optimisation
Track real-time savings and forecast future cost reductions.
Central dashboard with completed and forecasted savings
Automatically discover all software, usage patterns, and expenses.
Multi-source discovery for app, usage and spend insights
Gather direct user feedback to optimize software investments.
Real-time employee engagement and stakeholder feedback
Scale effortlessly with unlimited users, workflows, and app owners.
Unlimited users, app owners and workflows
Access detailed insights on 60,000+ SaaS apps for smarter decisions.
SaaS recommendation database with metadata on 60.000+ apps
Ensure compliance with DORA, NIS2, and AI Act regulations.
Support for DORA, NIS2, and AI Act compliance
Get dedicated enterprise-level support for maximum value and success.
Enterprise level support and customer success
Best-in-class security and privacy compliance, including GDPR and SOC2 II.
State of art security and privacy compliance incl. GDPR & SOC2 II
Procurement & Negotiation
Included with services
Access proven negotiation strategies to maximize savings and value.
Negotiation Playbooks
Lower per-user costs by negotiating better pricing with vendors.
Unit Price Reduction
Adjust software licenses to match actual usage and avoid overpaying.
License Right-Sizing
Leverage regional pricing differences to optimize software costs.
Currency Optimization
Improve contract terms for flexibility, scalability, and cost efficiency.
Contract Value Optimization
Access deep insights on vendors, pricing trends, and market benchmarks.
Vendor Database & Insights
Compare vendor pricing to industry standards for smarter negotiations.
Benchmark Pricing
Buy software at the right time to take advantage of vendor discounts.
Insights on Timing & Vendor Campaigns
Assess software value based on features, cost, and business impact.
Feature to Value Comparisons
Reduce the total cost of ownership across the entire software lifecycle.
TCO Optimization
Optimize and standardize procurement workflows for greater efficiency.
Procurement Process Optimization & Management
License Management
Included with services
Gain full visibility into all software licenses and their usage.
License Tracking and Monitoring
Identify and eliminate unused or underutilized software seats.
Unused License Removal
Avoid surprise costs by proactively managing licensing adjustments.
True-Up Management
Track software adoption and usage trends for better decision-making.
Usage Reports & Trends
Strengthen vendor relationships to secure better terms and support.
Vendor Relationship Management
Get expert recommendations to reduce costs and optimize licenses.
License Optimization Advice
Leverage data to negotiate smarter contracts and vendor agreements.
Support Vendor Management & Negotiations
Stay ahead with insights on pricing, renewals, and licensing models.
Market Insights on License Models
Analyze business needs to ensure you only pay for what you use.
Needs Assessment
Plan software licensing strategically to scale efficiently over time.
Long-Term License Planning
Strategic Portfolio Management
Included with services
Develop a long-term strategy to optimize and future-proof your tech stack.
Software Portfolio Planning
Identify redundant tools and consolidate software for cost savings.
Software Portfolio Planning
Reduce low-value software spend and focus on strategic investments.
Overlap Analysis & Consolidation
Restructure software contracts to improve efficiency and reduce costs.
Tail Spend Management (Cut the Tail)
Optimize software usage by merging overlapping stacks and eliminating waste.
Carve-Outs & Stack Mergers
Exit unused or low-value contracts to free up budget for essential tools.
In-Contract Termination
4.9 out of 5
"Viio is excellent and their team is one of the best teams I have worked with. Their service is very nicely put together and the web interface is smooth and nicely designed."
Søren Ulrikkeholm
Operations Director
Pricing Questions?
We’ve Got You. No hidden fees, no surprises—just Intelligent Spend Management.
How does Viio optimise SaaS and cloud spend?
Viio combines AI-powered insights with expert negotiation strategies to identify unused licenses, consolidate overlapping tools, and lower vendor costs. Our platform integrates with your existing systems to provide real-time visibility into all software investments.
The "potential software overspend" how is that estimated?
Gartner predicts that organisations lacking centralized visibility into their SaaS usage will overspend by at least 25% through 2027 due to forgotten subscriptions, unused licenses, and redundant tools. Most organisations are only aware of about 40% of the applications their employees actually use.
According to Gartner, average SaaS spending has reached $1,370 per employee—a 55% increase since 2021—with some industries spending significantly more. At Viio, we've seen customers spend over $4,000 per employee annually on SaaS..
Read a summary of the full report here: Gartner report
If you haven’t entered your actual spend data into our calculator, we use these benchmarks to estimate your potential spend. Reach out to our team if you want help identify a more precise savings potential based on your specific numbers and situation.
How does your Savings Guarantee work?
For organizations leveraging our Professional Services, we offer a money-back guarantee, ensuring a risk-free engagement. Our savings go beyond just reducing costs—we help you optimize your entire software spend by:
- Negotiating price reductions on existing contracts.
- Avoiding unnecessary price increases and securing better renewal terms.
- Preventing true-up costs by identifying and reallocating unused licenses.
- Harvesting unused licenses to avoid overpaying for inactive users.
- Eliminating duplicate, redundant, or underutilized software to streamline your stack.
We are confident in our ability to deliver measurable savings, which is why we commit to a minimum savings guarantee for our customers. If we don’t achieve it, we refund the difference—no risk, no hassle.
What if we don’t achieve the expected outcomes?
We are confident in our proven track record of delivering measurable savings and ROI. However, if the results do not meet expectations, we collaborate closely with your team to refine strategies, optimize execution, and maximize outcomes. Additionally, for organizations leveraging our Professional Services, we offer a money-back guarantee, ensuring a risk-free engagement.
What’s the time commitment to get started?
Getting started is easy! Your initial investment is less than 60 minutes. Our plug-and-play data connectors ensure a seamless setup and will provide you software visibility in no time.
Will Viio work with our specific software vendors?
Absolutely! Viio supports 60,000+ software vendors and offers direct API integrations with 100+ major providers, including Microsoft, Adobe, and Atlassian. With our platform and service we are committed to ensuring seamless discovery, real-time insights, and tailored cost optimizations—no matter your software ecosystem.
What if we’re already managing SaaS spend in-house?
Even if you have internal procurement or IT teams, Viio amplifies their efforts with data-driven insights and automation. We uncover hidden savings opportunities and save your team countless hours in manual tracking and vendor management.
How secure is Viio’s platform?
Viio follows enterprise-grade security standards to ensure your data is protected. We integrate with leading security frameworks and offer compliance support to match your organisation’s requirements like SOC2 II, GDPR and other compliance frameworks.
Can we evaluate Viio before making a commitment?
Yes. We offer a complimentary spend analysis and technical proof of concept (POC) to demonstrate Viio’s seamless integration, financial impact, and operational efficiencies.
How do we get started?
Getting started is easy! Schedule a free consultation to explore how Viio can help optimize your software investments and reduce costs. No commitment—just actionable insights into Intelligent Spend Management.
